Why is it that electronic payslips still struggle to gain acceptance in an increasingly technological world? They can reduce the administrative burden and are environmentally friendly, but there are other factors to consider, such as data protection. Advances in technology continue to open up tremendous opportunities for streamlining back-office processes, although these have been received with varying degrees of enthusiasm.
While internet banking and online shopping have seen a boom in activity in recent years, the switchover from paper to e-payslips has experienced a more modest success. The concerns of organizations to switch to e-payslips usually stems from accessibility, legality and security.
To improve the level of interest, it’s important to place into context the reason why e-payslips can be an attractive proposition for both employers and employees.
- Looking at the historic preparation of payslips, it would have involved an awful lot of routine administration. Printing, sealing, sorting and posting are all tasks that can be removed literally at the click of a button.
- In times when, despite austerity measures, the “green” agenda remains a top priority, e-payslips are a convenient and easy way for businesses to demonstrate a serious commitment to their corporate social responsibility agenda. The reduction in paper and ink supplies, coupled with the elimination of carbon emissions from overworked printers and sealers, means that e-payslips offer a more efficient and streamlined process which is also environmentally friendly
- Another big advantage for employees is being able to access their payslips 24/7. There is also the facility to view historic slips and frequently the e-payslip is available online a day or two before the actual payday. This not only helps employees, it removes reprint requests to the payroll department too.
The view that e-payslips are here to stay is widely held. Many believe this is the way forward for companies seeking financial and workflow benefits, while others maintain that e-payslips definitely save waste. It may be argued that the multi-channel approach can ease employees into accepting the change but inevitably, as employers look to streamline costs and processes, the traditional payslip will one day be nothing more than a distant memory and, for electronic payslips, the future is certainly bright.